Business email examples, annotated
Each example explains why it works. Read the method, then practise on the same situation: writing is how you improve.
Level 1 · simple request
- Push back a deadline
- Request a meeting
- Prepare a new starter
- Send meeting notes
- Ask for a day off
- Get a document
- Book a meeting room
- Confirm a client visit
- Request a quote
- Request access
- Move the team meeting
- Ask for feedback
- Reschedule a meeting
- Chase an expense claim
Level 2 · follow-up or refusal
- Chase an unpaid invoice
- Say no to a colleague
- Chase a supplier
- Follow up with a prospect
- Decline a recurring meeting
- Turn down a candidate
- Turn down a discount
- Chase a colleague
- Say no to out-of-scope work
- Follow up after an interview
- Push back on your boss
- Chase a contract signature
- Decline a vendor's offer
- Remind the team